Supplier Confirmation Automation
AI reads each supplier confirmation and prepares the date change in your ERP. Your buyer approves it.
See how it worksIndustries · Manufacturing · Supply chain planning workflow
Plan on the dates your suppliers confirm.
Old supplier dates mean extra stock and missed customer dates. We keep your plans current, so you buy and promise with confidence.
The problem
Where the supply chain planning workflow slows down.
Buyers can spend up to half their day on supplier email, Microsoft estimates. Each stage then plans on data a few days old.
Supply plan
Supplier dates are keyed into SAP or Dynamics 365 by hand, often late.
Forecast
Forecasts run on last month's orders and sales history.
Plan exceptions
Planners work through long lists of alerts by hand.
Inventory
Safety stock grows to cover what planners cannot see.
Current supplier dates make every plan more accurate. That is where we start.
The workflow
One workflow, four agents, built one at a time.
A workflow is a chain of stages, and each stage needs its own AI agent. Supply chain planning has four stages, from supplier dates to the reorder. We map the agent each stage needs with your team. We build the first agent, take it live, then add the next.
- 1
Map the workflow
We walk through each stage with your team and name the agent it needs.
- 2
Build agent 1 and go live
We build Supplier Confirmation Automation first, test it on past emails and take it live.
- 3
Add the next agent
Each new agent reuses the same data, rules and templates, so it goes live faster.
The four agents in the supply chain planning workflow
Demand Forecasting
AI forecasts demand by product and location, and shows what moved it. Your planners approve it.
Plan Exceptions
AI turns plan alerts into a short list of decisions, with options. Your planners choose.
Safety Stock and Replenishment
AI sets safety stock and reorder points from confirmed supply and demand. Your team approves each move.
Agent 1
Supplier Confirmation Automation
Every supplier date in your ERP the day it is confirmed. Your buyer approves it.
AI reads each confirmation in any format and matches it to the purchase order. We build the agent on your cloud and your ERP, and you own it.
Supplier email and PDFConfirmations as they arrive
AI agentReads, matches and prepares the change
Buyer approvesEach change, before it is saved
SAP or Dynamics 365Purchase order updated
- 1
Pick up
Takes each confirmation from your supplier inbox.
- 2
Read
Reads it and matches it to the purchase order line.
- 3
Compare
Checks the new date against the plan and flags risk to customer orders.
- 4
Review
Your buyer approves the change.
- 5
Update
Saves the change in your ERP and logs the step.
Everything runs in your own cloud or on-premises, and every step is logged.
Use cases
What current supply data makes possible.
Every confirmation is saved with its details, for other teams to use. Each card shows the data it needs.
Supplier performance
See which suppliers confirm on time and which dates slip.
NeedsPurchase ordersConfirmations
Customer promise dates
Give customers firm delivery dates when they order.
NeedsOrdersConfirmed supply
Leaner safety stock
Set stock levels on confirmed supply.
NeedsInventoryConfirmed supply
Demand forecasting
Build forecasts on current orders and supply.
NeedsOrdersSales historyPipeline
The same data also feeds order-to-cash and your planning reports. Built on the manufacturing data foundation ›
Result from a furniture maker and rental company
What this workflow can deliver
A furniture maker and rental company brought plant, inventory, order and delivery data together. Its weekly forecasts and inventory plans now run on the same numbers.
Result
15%
More accurate forecasts
Result
10%
Less idle inventory
Questions
Questions supply chain leaders ask us.
Do we need all four agents?
No. Each agent works on its own. We map all four so they share data and rules. Then we build them one at a time, fastest payback first.
Do we need a data foundation first?
It helps. Supplier confirmations can start on your ERP and email data. Forecasting and inventory planning work best on the manufacturing data foundation.
Which systems do you work with?
SAP and Dynamics 365, and the planning tools that sit beside them.
Dynamics 365 has its own supplier agent. Why build ours?
Many teams want one agent across SAP and Dynamics 365, with their own rules. We build it on your cloud, and you own it.
Who approves changes?
Your buyers and planners. AI prepares each change, and a person approves it before it is saved.
Where does our data go?
It stays in your own cloud or on-premises environment.
Get started
Find where AI pays back first in your planning.
4 minutes
AI Readiness Diagnostic
Ten questions about your data, systems and teams. You get a score and a clear place to start.
Take the AI Readiness DiagnosticDownload a sample report ›2 to 3 weeks
Data Readiness Assessment
Our data engineers score your data and give you a ranked plan for the first projects.
Book a Data Readiness AssessmentDownload a sample report ›5 days
AI Use Case Prioritization
Your AI ideas scored and ranked, with the right agent, model and size for each.
Book AI Use Case PrioritizationDownload a sample report ›